As a member of the Swasth Bharat Preraks team, the Program Officer will support ongoing program implementation, research, monitoring and evaluation of the Swasth Bharat Preraks program.
S/he will help manage project operations, administration, finances, and logistics. The Program Officer will assist with the design and development of project management systems and work directly with Preraks to develop and monitor project scopes of work, budgets, and timelines. The Program Officer will report to the Senior Program Manager or Program Manager and will learn about all aspects of the projects in order to provide program officer support, including annual work plans, budget development, and monitoring. S/he is expected to work independently with limited supervision.
position is ideal for ahighly organizedand diplomatic individual who
is eager to grow and contribute to a pioneering, transformational,
and high-performing philanthropic institution.
Assist in developing and monitoring annual work plans and budgets, as well as associated deliverables and results/outputs.
Prepare, coordinate reviews, edit, and disseminate project-related reports and documents, including subcontract scopes of work, progress updates, curricula, and other documents and reports.
Prepare project contract documents (subcontracts, sub-agreements, purchase orders, and Memoranda of Understanding) as requested;
Oversee all project-related travel processes. Seek any necessary approvals for travel.
Assist with project-related information management
Work closely with the project finance team and the TINI Finance Department to develop, monitor, track and analyse annual, quarterly and monthly expenditures compared to project budget.
Ensure that project budget projections are accurate and expenditures are properly tracked, including accruals.
Review expense reports, cash requests, and collaborate with Finance and Contracts staff to correct any errors identified, informing finance staff of necessary changes to be made.
Manage procurement process, serving as headquarters point person for field.
Liaise with field office staff, including HR and Operations staff, on various operational, technical and program areas as well as project-related personnel issues.
Facilitate approvals and paperwork, including identifying, interviewing, hiring and managing Preraks expense reports and invoices, and ensuring accuracy and adherence to contract
Project implementation and monitoring:
Knowledge of different types of learning, monitoring and evaluation frameworks and tools.
Good qualitative and quantitative dada analysis skills
Information and knowledge management
Capacity building and/or experience conducting monitoring and evaluation trainings for stakeholders preferred
Ability to monitor, evaluate and assess impact of projects over a stipulated time frame with multiple deliverables and deadlines.
Ability to design, organize and lead the implementation of work plans and relevant processes.
Excellent documentation skills.
Presentation, coordination, negotiation, building and reviewing systems, assessing impact and decision making skills.
Team Management/ Coordination:
Manage day-to-day operations of the program
Project manage team deliverables through active calendar and work plan management
Maintaining the portfolio’s network database
Assist in program implementation such as recruitment, training, deployment of Preraks, and periodic follow up of performance
Manage and prioritise own workload within agreed objectives to ensure that all activities are completed to deadlines
Ability to work in a multi-cultural environment based in remote locations.
Strong interpersonal skills and proven ability to provide leadership and work in a team environment.
Core Knowledge and Skills:
Excellent organisation and administration skills
Excellent written and verbal communication skills
Good numeracy skills
Excellent knowledge/application of office IT systems (Microsoft Office: Word,
Outlook, PowerPoint, and Excel)
Managing, maintaining and manipulating databases
Strong research and analytical skills; demonstrated ability to formulate research plan,collect and analyse useful data and information; knowledge of research tools andmethodology
Required Experience and Education
A Bachelor’s degree and 3-5+ years professional experience, with experience in program monitoring and evaluation. Experience in working in public health would be an asset.
Position Type and Expected Hours of Work
This is a full-time position; typical work days and hours are Monday through Friday 9 a.m. to 5 p.m. However, there may often be times when longer work hours are required.
Willingness to undertake travel
Self-confidence, discretion, tact, diplomacy and a professional approach
Initiative and the ability to identify, solve and, where necessary, escalate issues
An assured, confident and responsive manner, interested in people and comfortable
in a variety of social and professional environments
A methodical and organised approach to work
The ability to prioritise activities, manage several tasks concurrently and work under
pressure without continuous supervision
Initiative in dealing effectively with any issues that may arise
The ability to work both as part of a team and to take responsibility for individual
To apply: firstname.lastname@example.org